Everything you need to know about Vocova AI transcription
Getting started
The basics of AI-powered transcription
Upload an audio or video file, or paste a supported URL from 1,000+ platforms like YouTube, TikTok, Reddit, Vimeo, Google Drive, Apple Podcasts, or SoundCloud. Vocova's AI transcribes the recording and delivers a full transcript with timestamps, speaker labels, and an AI-generated summary, typically within minutes. Everything runs in the cloud with no software to install.
Most recordings are transcribed within minutes. A 60-minute file typically completes in 3–5 minutes. Processing time depends on file length, audio quality, and the quality tier you select — Standard is faster, while High prioritizes maximum accuracy.
Yes, a free account is required. Signing up takes seconds with Google or email — no credit card needed. Your account stores all transcripts in the cloud so you can access, edit, and export them from any device.
Yes. The free plan includes 30 minutes of transcription to get started, with timestamps, AI-generated summaries, and TXT export. No credit card is required. You can upgrade to Plus or Pro anytime for speaker identification, translation to 140+ languages, and more export formats.
Vocova is a web application that works in any modern browser — Chrome, Firefox, Safari, and Edge — on desktop, tablet, or phone. There is nothing to download or install.
Transcription
Transcription quality, language support, and speaker detection
Vocova uses state-of-the-art speech recognition models that deliver high accuracy across a wide range of accents, speaking speeds, and audio conditions. Two quality tiers are available: Standard for faster results and High for maximum precision. Every transcript includes a built-in editor for reviewing and refining any section.
Vocova transcribes 100+ languages including English, Spanish, Portuguese, French, German, Chinese, Japanese, Arabic, Hindi, Korean, Russian, Italian, and many more. The AI auto-detects the spoken language, or you can select it manually. This is the widest language coverage among transcription platforms.
Yes. Speaker diarization automatically identifies and labels each speaker in the recording — no manual setup needed. This works for meetings, interviews, podcasts, and any multi-speaker audio. You can rename speaker labels in the built-in editor. Speaker identification is available on Plus and Pro plans.
Yes. Vocova includes a built-in transcript editor where you can correct words, adjust speaker labels, and refine any section. Changes save automatically. You can also share the final transcript with others via a unique link.
Yes. Vocova's AI models are trained on diverse audio conditions including various accents, speaking speeds, and background noise levels. For best results, select the High quality tier. Clear audio with minimal background noise produces the most accurate transcripts.
Translation
Multilingual translation and subtitle generation
Yes. Plus and Pro users can translate any transcript into 140+ languages with one click. The translation preserves the original structure including timestamps and speaker labels. You can also export a bilingual version with the original and translated text side by side.
After translating a transcript, export a side-by-side document with the original text and the translation together. This is ideal for language learning, multilingual teams, and creating accessible content for international audiences. Bilingual export is available on Plus and Pro plans.
Yes. Export your transcript as SRT or VTT to use as subtitles in any video editor or platform. Vocova preserves precise timestamps for each segment, keeping subtitles perfectly synchronized with the original audio. Subtitle export is available on Plus and Pro plans.
SRT (SubRip) is the most widely supported subtitle format, compatible with YouTube, Premiere Pro, DaVinci Resolve, and most video editors. VTT (WebVTT) is designed for web video players and supports additional styling options. Both are generated automatically from your transcript with precise timestamps.
Plus and Pro users can translate transcripts into 140+ languages, covering major world languages and regional languages like Cantonese, Filipino, Kurdish, Tibetan, Yoruba, and Zulu. This is the broadest translation coverage available among transcription platforms.
Import
File types, URL import, and platform support
Vocova supports 14 audio formats: MP3, WAV, M4A, FLAC, OGG, AAC, WMA, AIFF, OPUS, AMR, M4B, AC3, ALAC, and APE. This covers virtually every audio format in common use — from voice memos to professional studio recordings.
Vocova supports 9 video formats: MP4, MOV, AVI, WebM, MKV, FLV, MTS, M4V, and MXF. Vocova extracts the audio track automatically and transcribes it — no video conversion needed on your end.
Free plan supports files up to 30 MB. Plus and Pro plans support files up to 5 GB. All plans support recordings up to 10 hours long. There is no minimum file length — even short clips of a few seconds can be transcribed.
Yes. Paste a supported public or shared audio or video link, and Vocova extracts and transcribes the audio automatically when the source is reachable. This includes sources such as YouTube, Vimeo, podcast episodes, SoundCloud/Mixcloud audio, cloud-file links, and direct media file URLs.
Yes. Paste a YouTube URL and Vocova extracts the audio and transcribes it within minutes. This works for any public YouTube video regardless of length. You get a full transcript with timestamps, and Plus and Pro users can translate it into 140+ languages or export subtitles.
Vocova supports 1,000+ public or shared sources across video, podcasts, audio hosts, cloud storage, and direct media file URLs. Common examples include YouTube, Vimeo, Bilibili, Dailymotion, Instagram, Facebook, X, Apple Podcasts, SoundCloud, Mixcloud, Google Drive, Dropbox, and OneDrive. Some sources may not work if they require login, block extraction, or restrict access.
Pricing
Free plan, Plus plan, Pro plan, and lifetime options
The free plan includes 30 minutes of transcription to get started, timestamps, AI-generated summaries, Q&A generation, and TXT export. No credit card required. You can store up to 3 transcriptions and upload files up to 30 MB.
Pro includes everything in Plus with unlimited transcription minutes, speaker identification, translation to 140+ languages, 6 export formats (TXT, PDF, DOCX, SRT, VTT, CSV), bilingual export, file uploads up to 5 GB, unlimited stored transcriptions, and up to 20 simultaneous uploads. Pro is available monthly at $39/month or yearly at $228/year.
Yes. Vocova offers a one-time Lifetime plan at $399 that includes all Pro features with no recurring payments. This is rare among transcription platforms — most competitors only offer monthly or annual subscriptions.
Minutes are based on the duration of the audio or video, not processing time. A 10-minute recording uses 10 minutes from your balance regardless of how long processing takes. Unused Plus minutes do not roll over to the next month.
Yes. Cancel your paid subscription at any time — your paid features remain active until the end of your current billing period. After cancellation, your account reverts to the free plan and your existing transcriptions remain accessible.
Export
Export formats, sharing links, and collaboration
The free plan includes TXT export. Plus and Pro add PDF, DOCX, SRT (subtitles), VTT (web subtitles), and CSV — six formats total. All formats include timestamps. Paid users can also export bilingual transcripts with the original and translated text side by side.
Yes. Every transcript has a unique shareable link. Recipients can read the full transcript without creating a Vocova account. You control access — disable the link anytime to revoke sharing.
Yes. One click copies the entire transcript to your clipboard, ready to paste into any document, email, or chat. This works on all plans.
Yes. All export formats include timestamps for every segment. SRT and VTT exports include precise timing for subtitle synchronization. PDF and DOCX exports include timestamps alongside the text for easy reference.
Yes. When speaker identification is enabled on a paid plan, all export formats include speaker labels so you can see who said what. Rename speakers in the editor before exporting for clean, professional transcripts.
AI features
Summaries, Q&A generation, and smart processing
Yes. After transcription, Vocova's AI generates a concise summary with 3–7 key points. This gives you an instant overview without reading the full transcript — ideal for meetings, interviews, lectures, and podcasts. Summaries are available on all plans.
Yes. Vocova's AI extracts key questions and answers from your transcript content. This is useful for creating study materials from lectures, summarizing interview insights, or building knowledge base content from recorded discussions. Q&A generation is available on all plans.
Vocova uses state-of-the-art speech recognition models for transcription and large language models for summaries, translations, and Q&A generation. Two quality tiers are available: Standard for speed and High for maximum accuracy. Models are continuously updated to ensure the best results.
Yes. Vocova automatically adds punctuation, capitalization, and paragraph breaks to produce readable transcripts. The AI handles sentence boundaries, question marks, and proper formatting without any manual effort.
The free plan includes AI transcription with timestamps, automatic summaries with key points, and Q&A generation. Plus and Pro unlock speaker identification, translation to 140+ languages, bilingual export, and additional export formats. All plans include the built-in transcript editor.
Privacy
Data handling, encryption, and your rights
Yes. All files are encrypted during upload (in transit) and while stored (at rest). Your data is never shared with third parties. You maintain full ownership of your transcripts and can delete them permanently at any time.
Yes. Delete any audio file or transcript from your account at any time. Deletion is permanent and irreversible — once removed, the data cannot be recovered. This gives you full control over your content.
No. Your uploaded files and transcripts are never used to train AI models. Your content is processed solely to deliver your transcription results and is kept strictly confidential.
Only you can access your transcripts unless you explicitly share them via a shareable link. Shared links provide read-only access and can be disabled anytime. No one else — including Vocova staff — accesses your content without your permission.
Your files and transcripts are stored in secure, encrypted cloud infrastructure. Data is encrypted both in transit and at rest using industry-standard encryption. We follow security best practices to protect your content at every stage.