How is this different from Google's built-in Meet transcription?

Google's native transcription requires Business Standard ($12/user/month) or higher. It produces a Google Doc locked to your Drive. Vocova works with recordings from any tier and exports to TXT, DOCX, PDF, SRT, and VTT — formats you can use anywhere.

How do I share a Google Drive recording with Vocova?

Open the recording in Google Drive, click Share, and set access to 'Anyone with the link can view.' Then copy the link and paste it into Vocova. Alternatively, download the file and upload it directly.

Can it transcribe breakout room recordings?

If breakout room sessions were recorded as separate files in Google Drive, each one can be transcribed individually. Main room and breakout recordings are processed as separate transcriptions.

How many speakers can it detect?

Vocova handles meetings with many participants. Speaker diarization works best with up to 8–10 distinct speakers. Larger meetings still work, but speakers with similar voices may occasionally be grouped together.

Does it work with Google Workspace for Education?

Yes. Education Fundamentals, Education Standard, and Teaching & Learning Upgrade accounts can all use Vocova. Just share or download the recording from Drive.

Transcribe Google Meet recordings instantly

Paste your Google Drive link and get a full transcript with speaker labels. Works on every Workspace tier — not just Business Standard and above.

Google Meet transcription that works on every Workspace plan

Google's native Meet transcription requires Business Standard or higher — which excludes free Gmail, personal Workspace, and many education accounts. Vocova transcribes any Google Meet recording regardless of your plan. Upload the recording from Google Drive or your computer and get a speaker-labeled, timestamped transcript you can export to Docs, Sheets, or any format your team uses.

How it works

Get your Meet recording from Google Drive

Google Meet saves recordings to the organizer's Google Drive in a 'Meet Recordings' folder. Share the file or copy its Drive link.

Works with Google Drive shared links
Upload the recording file directly if preferred
No Workspace tier restrictions

AI transcribes with speaker labels

Vocova processes the recording and identifies each participant, labeling their contributions throughout the meeting.

Detects and labels multiple speakers
Handles overlapping speech and crosstalk
Timestamps every segment for reference

Export in any format your team uses

Download as a document for meeting minutes, or export as plain text for pasting into your project management tools.

Export as TXT, SRT, VTT, DOCX, or PDF
Copy sections for meeting minutes
Share with team members in their preferred format

Features

Works on free and education tiers

Google's built-in transcription requires Business Standard ($12/user/month) or higher. Vocova works with recordings from any tier — free Gmail, Workspace Starter, Education Fundamentals, and personal accounts.

Exportable in multiple formats

Google's native transcription produces a Google Doc that stays in your Drive. Vocova gives you TXT, DOCX, PDF, SRT, and VTT exports you can bring into any tool or workflow.

Classroom lecture recordings

Teachers and professors using Google Meet for class recordings can transcribe entire lectures for student accessibility, study guides, and compliance requirements.

Multi-participant speaker detection

Meetings with 5, 10, or more participants are handled with speaker diarization. Each voice is detected and labeled throughout the transcript.

Why choose Vocova

Get transcription without upgrading Workspace

Stop paying for Business Standard just for transcription. Vocova gives you speaker-labeled transcripts on any Google Workspace tier, including the free plan.

Produce meeting minutes in minutes

Copy key action items and decisions directly from the transcript instead of relying on someone's handwritten notes.

Make recordings accessible to absent team members

Not everyone can attend every meeting. A searchable transcript lets absent colleagues find relevant decisions without watching an hour of video.

Comply with documentation requirements

Regulated industries and education institutions need written records of meetings. Vocova produces exportable transcripts that satisfy documentation mandates.